Specification as Communication: Writing for Clarity and Precision

Course Description

Language, the grammar and structure through which design intent is communicated, is a critical component of construction communication. Construction specifications are the written details that convey the architect’s design intent for a project to the contractor, enabling the contractor to understand the project and submit a bid for the work. This course explores the nuances of specification writing, including the four major specifying methods, different specification types, and common pitfalls in specification language arising from ambiguous terms (is the paint really meant to be inflammable?). It provides pointers to improve specification writing style, and focuses on developing clarity and precision in specification writing to improve communication with the contractor through the construction documents.

Learning Objectives

• Differentiate between various methods of specifying, including narrative, sheet specs, short-form, and full-length specifications, and evaluate their appropriate applications in construction projects.

• Define the four primary specifying methods and determine when each method is most effectively used in practice.

• Analyze the distinction between closed and open proprietary specifications and illustrate how proprietary naming conventions impact clarity and precision.

• Identify common language pitfalls in specifications, such as misused terms and ambiguous phrasing, and apply proper terminology to improve communication within construction documents.

• Explain the importance of writing style in specifications to ensure clarity and accuracy.

• Demonstrate how to tailor specification language to address the contractor audience effectively, avoiding miscommunication by using precise and context-appropriate terminology.